Cloud Workflow: Convert Manual Processes into Digital Workflows

4 Min Read
Cloud Workflow: Convert Manual Processes into Digital Workflows

Cloud Workflow to Take Manual Processes Digital Workflow management is one of the areas that drive a company’s productivity. Every business has workflows, which involve data movement from one source to another, for example, from an individual to a system. 

For a long time, businesses handled workflows manually, which presented some challenges. Manual workflow management comes with the risk of unmet objectives, which impacts the bottom line negatively. 

Now organisations have the option of cloud workflows. Cloud computing revolutionised many business sectors, providing more efficient systems. Understanding the role of cloud computing on workflow management allows business owners and managers to justify the investment.

What is Cloud Workflow?

Cloud workflow, cloud-based workflow, virtual workflow, digital workflow, workflow saas or cloud-based workflow software to name but a few ways this is referred to. This refers to the automation of workflows through cloud computing. 

Digital workflows eliminate manual processes of data entry. The fewer manual steps there are in a workflow solution, the more efficient it is. When using the cloud, all data storage and access are web-based, meaning that there is no need for physical locations. Over the years, cloud-based systems have proven effective in many areas, including workflow management.

A virtual workflow is independent and doesn’t need a base platform. Hence, digital workflow systems can integrate Software as a Service (SaaS) applications. 

For example, a workflow can have its first step on Instagram, then pass through Salesforce and end up in Dropbox. Service providers develop virtual workflow solutions, businesses then subscribe to the necessary services and customise the platforms as necessary.

Why Your Business Needs Virtual Workflows

Efficiency and productivity are the main reasons for using cloud-based workflow solutions.

Save Money: Automating workflows leads to cost savings because a company saves time and resources. However, these systems provide other benefits that contribute to their increased adaption across different industries. Here is what companies can expect to get from a digital workflow.

Collaboration: The system is centralised, meaning that everyone from managers to employees retrieve data from a single location. Legacy systems keep information in local drives, while manual solutions use paper documents. Either of these comes with too much work and risks. Changes in the workflow may not always reflect as desired due to delays in system updates. Virtual workflows, however, avoid these.

Scalability: Basing your workflow management on the cloud makes it easy to scale the system as necessary. Business demands evolve constantly and an efficient workflow must be able to accommodate the required changes. Digital workflows are highly flexible, thus, capable of upgrading or downgrading according to a company’s requirements.

Continuity: A digital workflow system enables you to build in best practices and compliance requirements. Businesses in varied industries have to satisfy different regulations or face penalties. Therefore, workflows must be designed with compliance in mind. Virtual platforms automate various activities that ensure an organisation sticks to best practices. They also verify the compliance with various regulations.

Configurable / Customisable: Cloud-based workflows give you the option to customise the system. Companies are different, meaning that their workflow management solutions should be too. Virtual platforms incorporate tools that you can use to tailor the system to specific needs. Thus, businesses can easily find solutions that cater to unique process flows.

Automation: Organisations have to work with different systems for specific purposes. For maximum efficiency, all the available solutions have to be integrated. Digital workflows make this uncomplicated. You can use a virtual platform with a variety of applications and APIs without human intervention every time the system needs modifications.

Virtual Shared Workspace: Increased access is another advantage of investing in a cloud-based workflow solution. Authorised users can get into the system from anywhere, and from any device. It means that employees don’t have to be stuck in one place to access the data they need.

Businesses that are not on the cloud are missing out. Virtual systems are the best ways to develop workflow solutions because they boost productivity and efficiency. A cloud workflow allows workflow automation repetitive tasks, hence, eliminating mistakes and improving operations.

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