Define vision, goals, and objectives.
The quest to improve productivity is a never-ending one. Businesses and individuals are always searching for ways to get more stuff done in the most efficient way possible. The Ivy Lee Method is a strategy that has been in use for over a century. It is a simple system that productivity consultant, Ivy Lee, developed in the early 1900s.
In 1918, Charles M. Shwab was looking to improve productivity in his steel company, one of the largest in the US. He called in Ivy Lee, who was a renowned PR professional. Shwab instructed Lee to help his company ‘get more things done.’ The productivity consultant explained to the executives how he approached each day, which is what became the Ivy Lee Method. Here’s how the system works:
• At the end of each day, decide which six tasks you have to accomplish and write them down. Don’t have more than six tasks on your to-do list.
• Plan your checklist in order of importance. Carefully evaluate the impact of each activity. You can use different goals like financial value to determine relevance.
• The following day, handle the to-do list starting with the first task. Don’t deviate until it is complete.
• Move to the next task and do the same.
• Repeat the process every workday.
From this step-by-step, you can see that the Ivy Lee system is easy to adapt. You can use it for any instance that involves multiple tasks. But, how is this stupidly simple to-do list method of prioritising tasks boost productivity? How could something this simple work?
From the minute you are up until you lie down in bed again, you have to make many decisions. Picking the outfit for the day, deciding what to eat for lunch and how to reply to an email are examples of the choices a person has to make daily. After some time of making these judgements, decision fatigue sets in. Even the most rational people get mentally exhausted at some point, and their decision-making abilities begin to deteriorate. A well-structured to-do list helps avoid that. With the Ivy Lee strategy, you already know what to do the following day.
A lot of people see multi-tasking as smart. Doing several things at once only increases the risk of something going wrong. Handling a single activity at a time allows you to perform at peak performance. The productivity system by Ivy Lee promotes single-tasking. It requires you to focus on a task until completion. You won’t have to divide your time and attention between different jobs. Concentrating on a single activity makes it to detect mistakes and find a solution.
‘I don’t even know where to start is a common excuse to procrastinate. Starting a task can be hard, especially when you have a hundred others to do. However, once you begin, the rest of it is easy. With your checklist ready at the start of the day, you know where to concentrate your energy. It prevents you from falling for distractions and putting off work. If the day ends and some of the work is incomplete, it moves to the next to-do list.
A worker who takes on too much can have trouble being productive. You will try to finish everything and end up doing very little. The Ivy Lee system allows you to limit yourself. A to-do list should not exceed six items. When the day begins, your commitment is to that checklist because it covers the most critical tasks. Setting limits also prevent you from getting overwhelmed.
The Ivy Lee Method encourages doing the most critical daily tasks first. You can implement the strategy in any capacity in a company.
At the end of each day write down the 6 most important tasks to achieve the next day.
These 6 tasks should help towards achieving your goals and objectives.
Do not write down more than six tasks.
The next day, you concentrate on the most important task and begin working on the tasks one at a time.
The complete first task before moving on to the second task.
Work step by step order.
At the end of the day, if tasks are unfinished move to the new list of six tasks for the following day.
What is a ToDo List? The definition is a simple one. It’s a list of tasks you need to complete or things you want to do.
Most typically, they’re organised in order of priority. Traditionally, they’re written on a piece of paper or post-it notes and act as a memory aid.
Read More: What is a ToDo List? Simple tool to organise everything
One of the most significant benefits of why to do list is important that it will help you stay organized. It will also help those tasks appear more manageable.
You’ll be able to stay more focused because you’ve got an outline of what you’ve got to do and things you’ve already completed. Having tasks written in a list frees up space in your mind and allows you to be more creative.
Read More: Why to do list is important?
How do you make a to-do list that works? One reason why to-do list doesn’t work is that most people don’t know how to craft them correctly. You could end up with a list that’s too long, too short, too convoluted or too confusing, among other things.
Read More: Make a To-Do List That Really Works!
Planning all the activities that you have to tackle and then handling them in order can save you a lot of time and stress while focusing on priorities. To-do lists are some of the simplest productivity tools.
However, you have to use them correctly to enjoy any real benefits. A hurriedly made checklist can end up wasting your day rather than organising it.
Read More: Create a To Do List: Increase Productivity & Get things Done