E invoicing Checklist
E invoicing checklist is here to make sure you dont forget an important item when sending out e-invoices.
As the World is evolving and becoming ever more digital so has the methods in which we create, manage and send out invoices.
What is E Invoice?
E Invoicing is electronic invoicing method which can also be referred to as e-invoicing, ebilling and electronic billing.
Invoices are a way to track and show customers and the tax authorities what happened in the process of a business transaction.
Creating E Invoice
You can create your own e invoice on your computer using microsoft word or use a E Invoice service or online accountancy services to help create and manage your invoicing.
Like paper invoices you must keep your invoices safely and be able to hand over your e-invoices if requested by the tax inspector/auditor.
Remember you need to save invoices for as long as required by law in your country whether paper or digital invoices.
E Invoicing Checklist
If you want to create your own e invoice we have created this e invoicing checklist to make sure you don’t miss important items off the invoice. These items could slow down receiving payment which critical for most businesses.
E Invoicing Checklist
Name, Address & References
Business Name, address and any person or department the invoice should directed to.
Internal reference needed to be included.
Every e invoice/ invoice needs a individual identification number.
Invoices are usually numbered consecutively.
Date the service or product was delivered to the customer /client.
Date of purchase, date of completion or a period which the invoice applies to e.g monthly, quarterly or yearly.
Deposits or payment or monies received before including the date when this money was received.
VAT (Value Added Tax ) figures, your VAT number and the customer VAT number.
EU VAT – Intra Community Supplies between another EU Member State “Reverse VAT charge” can apply. Reverse VAT charge means you are both the supplier and the client.
Legal Entity Identifier
You business official registration numbers
Business Number only applies to businesses incorporated and registered at Companies House.
Include your VAT registration number.
State the currency the invoice is due in.
Include a price excluding VAT and amount of the VAT
Display any discounts or special offers discussed or bulk discounts.
Clearly define the total amount that has to be paid.