Time Blocking: Process of Arranging your Tasks

4 Min Read
There are no headings in this document.
Time Blocking: Process of Arranging your TasksTime Blocking: Process of Arranging your TasksTime Blocking: Process of Arranging your TasksTime Blocking: Process of Arranging your TasksTime Blocking: Process of Arranging your Tasks

Does it feel like there aren’t enough hours in the day to get things done? Do you feel like you’re running around all day without actually achieving anything? Are you tired of spreading yourself too thin? Time blocking, also known as calendar clocking, is a time management tool that might be the answer.

The main difference between people who get lots done, and those who don’t isn’t their level of genius or in their genetics — more a mindset and understanding of the value of time and finding an effective time management method that suits them. Time blocking is an example of a time management tool.

Some of the world’s most successful and productive people swear by this method of allocating time. Elon Musk is a keen user of this method and the person who promoted it as an important time management technique. This article is going to fill you in on the details so you can decide whether it might work for you.

Ready to dive in?
Start Your Free Trial Today

What is Time Blocking?

It is a time management tool that involves dividing up your day into blocks of time. You give each block of time a specific task or purpose. It’s a concrete schedule that you stick to during the day. You plan out every moment of your day in advance and you dedicate specific blocks of time for certain responsibilities and tasks.

How Does Time Blocking Work?

The main aim of this tool is to give focus, planning out every moment of the day in advance. Allocating specific time “blocks” for certain tasks.

It’s common knowledge that we need guardrails. If we haven’t got them work tends to expand to fill the time available for its completion. We know this concept as Parkinson’s Law.

Calendar blocking prevents this from happening. You schedule every minute of your day, which means less distraction and more focus. Focusing on just one task at a time can increase your productivity by as much as 80%, compared with splitting your attention across several tasks. Knowing that you’ve got time set aside for doing other tasks also means you’re less likely to give into distractions such as checking your emails, catching up on your Facebook feed, or taking part in Slack conversations.

Why is it So Effective?

The key to this method being so effective is prioritising your task list in advance.

Productivity is an important element in business it can be so exciting marking items off your to-do list, or emptying your inbox can make you feel you’re being ultra productive but are you getting the right work done?

It’s a very simple technique, and there are several reasons why it works so effectively.

Time Blocking Effectivity Checklist

Deep work is concentrating on one specific task and giving it all your focus for a long period of time, without distractions or interruptions. When you learn how to do a single task, it makes it easier to stay focused.

Shallow work is a term used for work that’s urgent but not important for achieving long-term goals. A few examples are replying to many of your emails and some of your paperwork. Setting aside time for these shallow work tasks means you limit the time you spend on them. Batching your shallow tasks together also means you’ll get them done quicker and free up time for more deep work.

Most of us are pretty bad at time management. We’re also not very good at estimating the time it takes for individual tasks. This means we often over commit. If you plan out your day and set aside time for tasks, you’re forced to find a gap in your schedule for any new tasks. Not having the space makes it easier to say no.

Are you the kind of person who is never happy and always looking for perfection in every project you undertake? There comes a time when you have to say what you’ve done is good enough and move on. Scheduling your time helps you do this because you’re imposing limits on each of your projects.

With a concrete plan in place you’re more likely to follow through on your goals. Writing things down, specifying a place, date, and time, makes it more likely that you’ll act on your intentions.

Identify how you actually spend your time.

This time reflecting can help you identify better plans for the future ensuring that you set enough time aside for your highest-priority tasks.

If you like the sound of time blocking, why not try it for a week and see if it works for you? It can be a very powerful tool that allows you to take back control of your time and attention.

Learn to understand the value of time and control it because once lost, we can never get back.

Frequently asked questions
Looking for more info? Here are some things we're commonly asked
Time Management
  • Different Time Management Methodologies

    Time Management Methodologies enables people to complete more in a shorter period of time. Using the process of planning and allocating how much time is required for each specific task. 

    Time management is one thing of the biggest struggles we have in our work lives. Good business management and leadership depend on the ability to manage time effectively. 

    Read More: Time Management Methodologies

  • Time Management For Teams

    Time Management For Teams is essential to accomplish more by managing time efficiently. You need to use the most effective time management strategies to help you be more effective and productive at work.

    We all have busy lives, both in personal life and work-life and have lots to do, with limited time to do them. We all know we only have a certain amount of time, and there is no way around it. And that is fine. However, it is essential to have the time to manage your own time so that you can start working on the most critical tasks first and so that you can stay focused and productive.

    Read More: Time Management For Teams

  • Time Management Tips to Improve Business

    Time Management Tips and techniques along with time management methodologies can simplify how you work, increase productivity, and reduce stress.

    With only 24 hours in a day, using time productively and efficiently has to be at the forefront of all our minds. Especially when running a small business time is particularly precious.

    Read More: 5 Time Management Tips to Improve Business

  • Automate Repetitive Tasks to Save Time and Money

    Save time, energy, and money by making processes faster while reducing human error and improving consistency, efficiency and productivity.

    Do you feel your business wastes time and money on repetitive tasks? Are there certain processes that are slowing down your workflow because people keep making mistakes? Automating tedious, manual tasks can help improve efficiency in your business.

    Read More: Automate Repetitive Tasks to Save Time and Money

  • Pareto Principle: The Power to Gain More Time

    Use the 80/20 rule to set your tasks.

    Whether you’re in charge of a multi-national company or a small-business owner playing the role of accountant, administrator and marketeer - time is an invaluable asset. In both work and life, it’s important that we use time effectively and efficiently – and although in principle, this may sound easy to ‘do,’ when it comes to reality, it is much harder to strike a balance and not simply feel overwhelmed. 

    That’s where the 80/20 rule comes in. Be prepared to transform the way you work.

    Read More: Pareto Principle: The Power to Gain More Time

Yep, like every other website we also use
delicious cookies to track you.