Time-blocking technique is about assigning specific blocks of time to each task.
Parkinsons Law understanding its impact on Time Management.
'Work stretches to fill the time that is available for its completion.' You might have come across this quote when learning about productivity. Maybe you haven't. That statement defines Parkinson's Law.
Cyril Northcote Parkinson made the remark in 1955 in an article for the Economist. The statement can easily apply to most of your regular duties. Its principle is that the more time allocated to a task, the longer it takes to finish.
Say you have a paper that is due in one week, but you wait until the last two days to finish it. Technically, that task took one week because that is the time frame that you gave it. Seeing as you completed the paper in two days, it means that you should have timed the task for that duration. Most people are familiar with this law; they just don't know it.
If employees analyse their past activities, they can pinpoint instances when Parkinson's Principle was at work.
Procrastination is the biggest impact of Parkinson's Principle. When you set aside too much time for a particular task, you waste precious moments that could be used in other areas.
Many people are procrastinators, even when they don't acknowledge it. Have you waited to tackle a task at the last minute in the guise of 'working well under pressure?' Then, that is procrastination. It happens when you believe that you have more than sufficient time to complete an activity. Even if an activity is supposed to take one hour, but you give it three hours, that is how long it will last.
According to Parkinsons Law concept, the task will increase in complexity to fill that apportioned time. The extra time that you spend doesn't necessarily reflect in the output. A majority of people will fret, tense and stress about the job before they get around to doing it.
When running a business, the productivity of the workforce is critical. You want employees who meet their responsibilities in the most efficient ways possible. Spending only the necessary time on checklists boosts productivity.
So, you know what Parkinsons Law is. How do you use that lesson to change how you do things?
Effective time management is essential in preventing wastage. Begin by cutting deadlines. When creating a to-do list or planning a project, ensure that you only allocate the necessary time. Eliminate the opportunity to procrastinate. Short deadlines force workers to focus on the fundamentals. You will maximise the available time as much as possible to ensure that the job is complete. However, remember to keep deadlines reasonable. Evaluate the task thoroughly so that you can set aside enough time for it.
A simple way to combat Parkinson’s Law is to change the mindset by not assuming to finish a task we must use up all the allotted time.
Productivity and time-management methodologies and techniques can really help when trying to optimise your time.
GTD Getting things done two-minute rule is a simple principle that any task that can be performed in less than two minutes must be actioned completed immediately, rather than be scheduled or added to a to-do list.
Pomodoro technique are 25-minute focused work sprints followed by a short break of 5 minutes to help sustain concentration and reduce mental fatigue.
frequent short breaks.
focused work sessions – with frequent short breaks.
Efficient resource planning goes a long way in eliminating time wastage and enhancing productivity. For one, get the right people for particular roles. Workers with the right skills for the assigned tasks know where to start so task management is key. They won't waste time trying to find out how to approach a task. Plan the other resources required for the job. If a project requires new equipment, get it beforehand. Team members won't have to spend time trying to find what they need.
If you are to meet tight deadlines, know that accountability is key. Whether a worker is alone or part of a team, a degree of accountability helps a great deal. If a project encounters an issue, there should be a practical and effective way to deal with it. Know who to hold responsible when the deliverables are not met.
Parkinsons Law states that the more time you allow for a task, the longer it takes. Individuals and businesses must know how to manage time efficiently. Tools like the Pomodoro technique, GTD Getting things done, 80-20 rule, and checklists can help with time management on all levels.
Conway's Law is the idea that teams will build systems that are carbon copies of their communication structure and that smaller teams have better communication channels and can understand the environment better. Thus creating better products and much quicker than larger teams.
Brooks's law also identifies that larger teams don't always make things happen quicker "adding additional manpower to a late project makes it later.”
What is a project management methodology? A guide on how to organise your projects. With key steps, methods and processes on how best to plan, and develop the project to achieve the best possible results desired.
Project Management Methodologies gives you a guiding process to manage a project. Identify all the stages you need to take into account in the process of managing a project.
Read More: Project Management Methodologies
Project management is defined by a single one-off project which has a determined fixed time frame and one predefined goal. But flexible and ever-changing as you don’t come across the same challenges daily and need to adapt along the way.
Whereas Business process management is about the processes used in day to day business life. The guidebook to the best-predefined ways tasks should be executed to get the best results.
PMBOK stands for Project Management Body of Knowledge
The PMI Project management Institute developed the PMBOK or Project Management Body of Knowledge a process-based methodology for managing projects.
A guide for people working in project programs, project management or portfolio management.
Gantt charts give a graphical view of a timeline that helps planning, scheduling, coordination, and tracking specific tasks in project management.
Giving you a clear illustration of how the project will run. Giving an overview of individual tasks, their time scale and the sequence these tasks will flow. Help assess how long a project should take, along with the resources needed to complete the tasks.
Read More: Gantt Chart: Project Management Tool