Event Planning Checklist

2 Min Read
Event Planning Checklist

Event planning is the organisation and creation of all of the activities that surround a special event with established goals and objectives.

Events could be a party, a festival, a sports event, a team-building activity, a conference, a convention or a tradeshow.

Ready to dive in?
Start Your Free Trial Today

Event planning is all about coordinating the most awesome event.

Whether you are planning an event or corporate hospitality make sure you don’t forget a checklist can help keep your event on track. 

Event Planning Checklist

Special event planning
Set Objectives

What do you want the event to achieve, and why?


Key People

Identify Venue

Check venue capacity.

Potential Date

Identify the best date and time.

Check the availability of key people.

Opportunities and Benefits

Define the opportunities and benefits the event will offer attendees.

Communication Channels

How will you promote event.

  • Email
  • Letter
  • Leaflet
  • Advertising
  • Media

Fix a budget- Cost the event as accurately as possible.

Hire Costs

Event costs

  • Venue
  • Catering
  • Venue staging
  • Audio visual equipment
  • Transport
  • Technicians

Potential benefits worth the cost and time involved?

Attendee Charge

Free event lacks perceived value.

Project Plan

Draw up a detailed project plan.


Draw up a detailed timeline.


Set clear deadlines.

Success or Failure

How will evaluate success or failure?

Follow Up

Set post-event guest follow-up.

Frequently asked questions
Looking for more info? Here are some things we're commonly asked

Yep, like every other website we also use
delicious cookies to track you.