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Event Planning Checklist

Event Planning Checklist 1

Event planning is the organisation and creation of all of the activities that surround an special event with established goals and objectives.

Events could be a party, a festival, a sports event, a team building activity, a conference, a convention or a tradeshow.

Event planning is all about coordinating the most awesome event.

Whether you are planning an event or corporate hospitality make sure you dont forget a checklist can help keep your event on track. 

Event Planning Checklist

Event Planning Checklist 2

Set Objectives

What do you want the event to achieve, and why?

Event Planning Checklist 2

Attendees

Key People

Event Planning Checklist 2

Identify Venue

Check venue capacity.

Event Planning Checklist 2

Potential Date

Identify the best date and time.

Check the availability of key people.

Event Planning Checklist 2

Opportunities and Benefits

Define the opportunities and benefits the event will offer attendees.

Event Planning Checklist 2

Communication Channels

How will you promote event.

Email
Letter
Leaflet
Advertising
Media

Event Planning Checklist 2

Budget

Fix a budget- Cost the event as accurately as possible.

Event Planning Checklist 2

Hire Costs

Event costs

Venue
Catering
Venue staging
Audio visual equipment
Transport
Technicians

Event Planning Checklist 2

Evaluate

Potential benefits worth the cost and time involved?

Event Planning Checklist 2

Attendee Charge

Free event lacks perceived value.

Event Planning Checklist 2

Project Plan

 Draw up a detailed project plan.

Event Planning Checklist 2

Timeline

Draw up a detailed timeline.

Event Planning Checklist 2

Deadlines

Set clear deadlines.

Event Planning Checklist 2

Success or Failure

How will evaluate success or failure.

Event Planning Checklist 2

Follow Up

Set post-event guest follow-up.

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Louise Burton-Payne

Checklist Ambassador

Learn to Work Smarter, not Harder!

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