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Event Planning Checklist

Event Planning Checklist 65

Event planning is the organisation and creation of all of the activities that surround an special event with established goals and objectives.

Events could be a party, a festival, a sports event, a team building activity, a conference, a convention or a tradeshow.

Event planning is all about coordinating the most awesome event.

Whether you are planning an event or corporate hospitality make sure you dont forget a checklist can help keep your event on track. 

Event Planning Checklist

Event Planning Checklist 66

Set Objectives

What do you want the event to achieve, and why?

Event Planning Checklist 66

Attendees

Key People

Event Planning Checklist 66

Identify Venue

Check venue capacity.

Event Planning Checklist 66

Potential Date

Identify the best date and time.

Check the availability of key people.

Event Planning Checklist 66

Opportunities and Benefits

Define the opportunities and benefits the event will offer attendees.

Event Planning Checklist 66

Communication Channels

How will you promote event.

Email
Letter
Leaflet
Advertising
Media

Event Planning Checklist 66

Budget

Fix a budget- Cost the event as accurately as possible.

Event Planning Checklist 66

Hire Costs

Event costs

Venue
Catering
Venue staging
Audio visual equipment
Transport
Technicians

Event Planning Checklist 66

Evaluate

Potential benefits worth the cost and time involved?

Event Planning Checklist 66

Attendee Charge

Free event lacks perceived value.

Event Planning Checklist 66

Project Plan

 Draw up a detailed project plan.

Event Planning Checklist 66

Timeline

Draw up a detailed timeline.

Event Planning Checklist 66

Deadlines

Set clear deadlines.

Event Planning Checklist 66

Success or Failure

How will evaluate success or failure.

Event Planning Checklist 66

Follow Up

Set post-event guest follow-up.

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