Event Planning Checklist
Event planning is the organisation and creation of all of the activities that surround an special event with established goals and objectives.
Events could be a party, a festival, a sports event, a team building activity, a conference, a convention or a tradeshow.
Event planning is all about coordinating the most awesome event.
Whether you are planning an event or corporate hospitality make sure you dont forget a checklist can help keep your event on track.
Event Planning Checklist
Set Objectives
What do you want the event to achieve, and why?
Attendees
Key People
Identify Venue
Check venue capacity.
Potential Date
Identify the best date and time.
Check the availability of key people.
Opportunities and Benefits
Define the opportunities and benefits the event will offer attendees.
Communication Channels
How will you promote event.
Email
Letter
Leaflet
Advertising
Media
Budget
Fix a budget- Cost the event as accurately as possible.
Hire Costs
Event costs
Venue
Catering
Venue staging
Audio visual equipment
Transport
Technicians
Evaluate
Potential benefits worth the cost and time involved?
Attendee Charge
Free event lacks perceived value.
Project Plan
Draw up a detailed project plan.
Timeline
Draw up a detailed timeline.
Deadlines
Set clear deadlines.
Success or Failure
How will evaluate success or failure.
Follow Up
Set post-event guest follow-up.
Related Checklists
Corporate Hospitality Checklist
Corporate hospitality plays a vital role in building relationship with clients.
Event Planning Checklist
Organisation and creation of all of the activities around a special event
