In business, a business workflow is a sequence of business processes required to complete a piece of work or procedure. There are some instances where the workflow is a unique sequence that is unlikely to be repeated; however, most workflows refer to tasks that are repeated, and it is essential that all processes are completed.
Many businesses struggle to ensure consistency between instances where a particular workflow needs to be followed. With traditional checklists, it is too easy to skip steps or sign off before a process is complete.
For example, when a new member of staff joins the company there are several processes that need to be completed such as checking eligibility to work, confirming working conditions, setting up computer accounts and registering with payroll. This onboarding workflow is repeated for every employee and the whole workflow should be complete within a reasonable time frame.
It doesn’t take much imagination to work out what would happen if you forgot to tell payroll about a new employee or didn’t get the right access privileges enabled. Workflow management tool and software allows you to create an onboarding procedure that can be used whenever a new employee is welcomed.
Forks in the business workflow process allow you to choose between variants of the same process – for example, ensuring that you perform extra security checks for certain sensitive positions. Each process in the sequence will need to be completed before the workflow can be considered to be complete, ensuring no steps are missed out or skipped.
Business workflow can belong to a single employee, or be completed by multiple personnel or teams across the organisation. Where multiple people are involved each task can be signed off ensuring that an audit trail is completed should a problem arise in the future. Total accountability.
Sometimes processes need to be followed up with further action a set amount of time in the future. This too can be written into the workflow, and workers are alerted when further action is due. This can significantly improve performance in areas such as sales, where reps can be reminded to make contact with leads after a set amount of time has elapsed.
Overdue tasks can also be flagged up, so you can be confident that all processes are being completed, and that none are overlooked through being overdue. Thus resulting in improved productivity.
Many traditional metrics of productivity are poor indicators of true performance, but workflow automation allows you to mine the data for a better picture of how well teams are functioning. Business Workflows in progress, but with many overdue tasks, could indicate that a team or member of staff needs extra support and can be flagged for further investigation.
You can only really appreciate the improvement in productivity, reduction in errors and potential for performance tracking that workflow automation can bring through trying it for yourself.
Managing business workflow can be made easy by using workflow software that offers automation. Giving you the power to do work without even pressing a key on your keyboard.
Simply sign up for a free trial and see what automation workflow software can do for your business.
Workflow refers to the flow of tasks. When you have to complete a series of activities to accomplish certain goals, and that is workflow. Repeatability is the defining factor of this concept. When you only do one unique thing to reach an objective, it doesn’t qualify.
Workflow management is a way of creating and ultimately optimizing workflows to boost a team’s efficiency and coordination. It plays a crucial part in any organization and the optimization of its projects.
Read More: What is Workflow Management?
Processes are top of the chain, whether as workflows are smaller parts of a process.
Workflows are small parts of a process so need a process to exist.
Processes don’t need workflows to exist
Processes naturally occur within a business, whereas workflows require more planning.
Read More: What is the difference between processes and workflow?
Workflow automation aims to simplify these tasks. Through technology and specific tools, a company can reduce the time and effort required to complete these processes. A business has to identify the areas that require automation, and then settle on the right applications to use.
Read More: What is Workflow Automation? Its Place in Business Processes