Want to get more out of your busy day? Business management software tools help streamline your workflow, boost team collaboration, and automate repetitive tasks. From project management to CRM, accounting, and AI-powered automation, here’s your ultimate list of business tools designed to power productivity in 2025.
Business Management Software
Business management software can help with a variety of business tasks. From accounting, sales, customer service, conferencing and central document storage.
Potential to streamline processes and improve collaboration throughout the workplace.
Cloud services and SaaS offer amazing business tools to increase productivity and collaboration but also have the added benefit of not having to maintain software locally.
AI-Powered Business Tools
Artificial Intelligence is transforming how we manage businesses. From automating tasks to offering predictive insights and smart suggestions, these AI-powered tools help you work smarter—not harder.
Notion AI – Write, brainstorm, summarise, and automate inside your notes and task lists.
ClickUp AI – Generate summaries, create documents, and brainstorm ideas with AI inside your workflows.
Grammarly Business with AI – AI-powered writing assistance for clear, professional communication.
Trello with Butler Automation – Smart automations for recurring tasks using built-in AI workflows.
ChatGPT for Business – Idea generation, code help, email drafts, and automation suggestions (via plugins or integrations).
Zapier AI – Turn natural language into automated workflows using AI-generated Zap suggestions.
Google Gemini – Google AI
Perplexity – AIProject, Task, and Process Management
Project, Task and Process management are great productivity tools for small businesses that help you getting things done. Keeping all business information together helps increase productivity and achieve business goals. Collaborate seamlessly with your team and get work done with business management software tools.
Keeping people aware of what is happening at all times so nothing falls through the cracks and everyone knows what they need to do at any given moment.
Know what tasks are due soon, what is are overdue, how much someone has on their plate at any one time.
- Monday.com: Custom workflows and automations to manage team tasks visually.
- Asana : Project and task management, goal tracking, and workflow automation.
- Teamwork: Agency-friendly project management with time tracking and collaboration tools.
- Basecamp: Simple project management and team communication.
- Jira: Manage software development projects, plan, track, and manage your agile.
- Checkify – Process and task management using visual checklists to boost consistency and efficiency.
- ClickUp: All-in-one work management with docs, tasks, goals, time tracking and now AI.
- Trello – Visual Kanban board system with power-ups and automation via Butler.
- Todoist – Personal and team task manager with recurring task logic and productivity tracking.
- Notion: All-in-one productivity workspace with tasks, notes, databases, and AI.
Workflow
Automated workflows take the stress out of your workday, by actioning routine tasks automatically, stopping things from being missed so you can focus on important work.
- Zapier: Connect apps, automate workflows, and increase productivity. Multiple triggers and steps.
- IFTTT: One trigger and one action to link different services with Applets.
- Microsoft Power Automate (Microsoft Flow): Automate business processes with Microsoft ecosystem.
- Make.com (formerly Integromat) – Advanced automations and visual scenarios.
Communication and Conferencing
Communication is an essential part of the business management software toolbox. As many more people work from home (WRH) and businesses use more remote workers.
- Slack: Real-time messaging and collaboration.
- Zoom: High-quality video conferencing.
- Google Meet: Video conferencing with desktop sharing and calendar integration.
- Microsoft Teams: Unified chat, video, file storage, and integration with Microsoft 365.
- Loom – Async video messaging for teams
- Discord for Business – Voice and chat for modern remote teams.
- Around – Lightweight video meetings with collaborative features
Document Management
Documents are critical for business so their safety and accessibility are so important. There is no point in something being in a filing cabinet or on a colleague’s laptop sitting at home when it could be accessed from anywhere in one central depository.
- Dropbox: Centralised file management and sharing.
- Google Docs – Real-time collaboration and editing.
- Quip: Collaborative documents and spreadsheets.
- Notion – Document storage and collaboration inside a flexible workspace.
- Microsoft OneDrive & Office 365 – Enterprise document management.
- Coda – Docs that work like apps, great for teams
Customer Relationship Management (CRM)
Managing interactions with current and potential customers. CRM customer relationship management to maintain relationships, track sales leads, and marketing campaigns.
Customer service and interaction are great for customer satisfaction as well as potential sales.
- Salesforce: Comprehensive sales and customer service CRM.
- Zendesk: Customer support ticketing system.
- Intercom: Messaging platform for customer support and marketing.
- Help Scout: Email-based support system designed for teams.
- Mailchimp: Marketing – Marketing platform
- HubSpot CRM – All-in-one marketing, sales and service platform (Free plan available)
- Pipedrive – Simple and effective sales-focused CRM
- Freshdesk – Scalable customer service software
- Gorgias – Ecommerce-focused customer service platform
- Tidio – AI chatbot and live chat for small businesses
Accounting
Accounting software to keep track of your business financial situation.
- Xero: Cloud accounting with automation and real-time data.
- Quickbooks: Full-featured accounting for small businesses.
- Freshbooks: Ideal for invoicing and freelancer finances.
- Sage: Accounting, payroll, and compliance software.
- Wave – Free accounting for freelancers and small businesses
- Zoho Books – Affordable accounting software for growing teams.
All-in-One Business Management Platforms
multi-purpose platforms:
- Zoho One – 40+ integrated business apps in one ecosystem.
- Bitrix24 – CRM, tasks, communication, HR, and more.
- Odoo – Open-source ERP ( Enterprise Resource Planning) for every business function.
- ClickUp / Notion / Monday – increasingly used as central hubs for operations
- Clickup – Tasks, docs, goals, and reporting in one workspace.
- Notion – Combines notes, tasks, docs, and knowledge base.
There are so many different types of Business Management Software.
Business management software is constantly evolving. With AI integration, automation, and cloud collaboration, the right tools can transform how you run your business in 2025 and beyond.
Choose tools that match your business needs and scale as you grow. The right setup will not only save you time but give you a competitive edge.