Staff Documentation Checklist

2 Min Read
There are no headings in this document.
Staff Documentation Checklist

Staff documentation is important paperwork that both parties need to have completed before you start work. Generally, it will require staff to sign a number of documents.

The first week for a new staff member is a busy time for both employer and employee. Typically busy with paperwork and a variety of job-related details that need to be completed.

Ready to dive in?
Start Your Free Trial Today

These important documents are needed to start a new job.

Incorporation into your onboarding process and staff induction.

Staff Documentation Checklist

Important paperwork both parties need to complete.
Contract of Employment Issued

Agreement between employee and employer setting out terms and conditions.

Signed Contract Returned

Once job accepted, there is a legally binding contract of employment between the employer and the applicant.

Eligibility to Work

Is the new staff member eligible to work in country?


UK – P45 Received

P45 is a document received when you leave a job.

Criminal Records Checks

Applied and Received statifactory results.


References contacted

Reference Received

Job Description

Copy of Job description Issued so aware of what is expected.

Staff Handbook

Staff handbook to guide the new staff member in how the company runs.

Frequently asked questions
Looking for more info? Here are some things we're commonly asked
Human Resources
  • What does HR do?

    Employees are the single biggest asset of any business. HR has a key role in supporting employees in their work life cycle and enabling them to thrive, which greatly benefits the business.

    Read More: What does HR do and what are they responsible for?

  • Comply with Laws HR Compliance

    Businesses must adhere to various rules and regulations that govern employment relationships. HR compliance is a company’s commitment to ensuring these standards are followed. HR is responsible for ensuring the business meets its legal obligations.

    The human resources department is responsible for tracking compliance to prevent costly fines, loss of reputation, lawsuits and other penalties. For this reason, HR professionals must be aware of the different laws a business should abide by.

    Read More: HR Compliance: Comply with Laws, Rules and Regulations

  • HR Policies and Procedures

    HR Policies are also known as Human Resource Policies. These policies and procedures are used to safeguard both employer and employee, regulate ways things are done and make sure conform with the law and clarify the rights and obligations of both parties within the employment relationship.

    Read More: HR Policies and Procedures

  • Why Automate HR Process?

    HR Process automation is a way to standardise manual and repetitive tasks, thus enhancing efficiency. Freeing up time for more complex tasks and more employee engagement.

    Give you the data to analyse your processes to make changes and improve all human resources tasks, which can then reduce cost and increase productivity.

    Read More: Why Automate HR Process

Yep, like every other website we also use
delicious cookies to track you.