Human resources or as commonly referred HR Process management is an essential part of every company. As a department, they are heavily reliant on business processes that enable them to hire new employees and onboarding process, training and development and recording that the company complies with relevant laws.
The HR Process can be very time consuming and as the business grows, these processes become even more complex and incredibly important that steps in these processes are not missed. Leading to more time for employee engagement, which leads in turn to better performance in the whole business.
In this article, we will explore and focus on how to automate HR processes and HR workflows and what tools can help achieve this. We will also take a look at some of the different options available to us and how we can use them.
HR Processes
So as to start this process, we first need to understand what processes are. A process is a series of actions that an individual or team undertakes to achieve a specific outcome. These actions are usually performed sequentially with defined starting and ending points.
The most common type of process is workflow or processes. A workflow is a process where each step needs to be followed in order to complete the task, usually in a sequential manner. Some examples of HR workflows are: A customer service agent needs to follow a set procedure before they can resolve the issue. Other processes include decision trees, decision paths, decision routes and even decision trees with multiple branches.
Benefits of HR Process Automation
HR Process automation is a way to standardise manual and repetitive tasks thus enhancing efficiency. Freeing up time for more complex tasks and more employee engagement.
Give you the data to analyse your processes to make changes and improve all human resources tasks which can then reduce cost and increase productivity.
What are the benefits of HR Process automation?
- Reduce Human Error – Automated processes and workflow prevent mistakes
- Improve Efficiency – Automating repetitive Processes. By using automated processes and workflow, you can spend less time doing manual tasks, therefore saving time and money. This will allow you to focus on more complex tasks which will ultimately benefit the business.
- Free up time – employee engagement free up time to be used for more important tasks such as training and new projects.
- Reduces cost – Automated processes and workflow prevent mistakes which result in additional costs or delays.
- Increase productivity – Employees get more out of their day by focusing on more complex tasks rather than completing simple manual and repetitive tasks. They also feel happier in their job knowing that they are doing something which will help the business succeed.
- Enhance employee engagement – A better way to engage your workforce is to give them a sense of purpose. Automated HR processes enabled employees to be more productive, therefore giving them a sense of achievement and satisfaction.
Common HR Processes
Common Processes used in Human resources that can be addressed.
- Recruitment
- Onboarding Process
- Holiday / Annual Leave Requests
- Performance Appraisals and Evaluation
- Exit Interviews
HR Recruitment
Recruitment is one of the most critical processes for companies. Recruitment is about hiring new people to the company and it’s about finding a person who can help the company meet their goals and objectives.
The most common method for recruitment is through an advertisement in newspapers, magazines or social media. This type of advertisement is called direct recruitment. There are also indirect recruitment methods such as using an agency to recruit for you. A more modern form of recruitment is through online platforms.
These types of platforms have become increasingly popular over the years. They provide a great way to reach out to a large audience.
HR Onboarding Process
In Human Resources, the first thing that needs to be done when a new employee is hired is to give them the necessary training and information about the company. This includes the basic company policies and procedures. The HR onboarding process is usually divided into two parts. The first part is the induction period and the second part is the orientation period.
During the induction period, the employee will get a chance to familiarize themselves with the company, the job and the team members. This helps the new employees to feel comfortable and to get familiar with the company and its culture. This will also help the new employee to know what their responsibilities are. It also gives them an idea of what is expected of them at work.
During the orientation period, the new employee will get more information about the company and their responsibilities. They will learn how the company operates, what is expected of them and how they can get to the next level.
HR Performance Evaluation
Performance evaluations are an important part of any organisation. They are used to finding out how well the employees are doing in their jobs. The most common method is to use feedback. This means that the employees, managers, co-workers and direct supervisors all rate the employee on different criteria.
The performance evaluation will then be based on the feedback received from all the people involved.
Employee Recognition is one of the most important things that a company can do to promote its culture. It is a way to recognise the achievements of a team member and show that they are appreciated and valued.
HR Exit Interviews
Exit interviews are also an important part of HR. They are used to help the company understand why people leave their positions. Exit interviews give the opportunity for the employee to express their opinions about the company, their manager, their team members and their job.
It gives the employee the chance to share their thoughts and feelings about their job. It also gives the opportunity for the employee to leave feedback about the organisation and how they can improve.
Checkify HR Process Automation
If you are a business owner or HR manager and your company is growing, it is important to understand that human resources (HR) functions will continue to grow as your company grows. This growth in HR is not only because of the increase in the number of employees but also because of the increased complexity of these functions. Common human resource management (HRM) processes can be managed using checkify. Checkify can help automate HR processes using checklists.
Checkify can help automate HR processes by documenting processes and continually improving processes to become better and better.