Staff Induction Checklist

Staff induction is key to building a great relationship from the start.  Induction is a great way to introduce employees to their new place of work and the first step in creating a great work environment.

Inductions exist to help new employees to integrate into their role and their new working environment.

It is important for new employees to feel welcome and confident in their new workplace. This is a good opportunity for new employees to get to know their new managers and other members of staff, and it’s something that benefits everyone involved.

What is Staff Induction?

Staff induction, orientation, or “on-boarding”  is the process of welcoming new members of staff and supporting them to adjust to their new working environment and new roles. It’s about introducing them to their workplace, manager, colleagues and company.

Inductions are usually conducted at the beginning of a new employee’s employment or the start of a new role. This can be a short process or even one that takes months.

The length of time for inductions varies greatly depending on the size of the organisation, the size of the team, the size of the induction program and the amount of time needed to introduce new people to each other, the departments and the business. 

In addition, induction is a tool for training new employees, helping them to understand how the company works. This will help them feel more comfortable, understand how things operate and ultimately make them feel part of the company.

They should be taught what to expect at work, how to navigate the business structure and which employees to approach when they have questions or concerns.

Why is Staff Induction important?

Induction is an essential part of any successful employee’s career. It is an opportunity to learn more about the organisation, their work, their colleagues, and the role they will play in the future. It also gives them the chance to meet their new manager and colleagues.

Inductions can be formal or informal. It is important for managers and supervisors to plan for the induction process.  This will help ensure that new hires are successful.

Who should carry out Staff Inductions?

The induction process should be carried out by someone who has knowledge of the company and its policies and procedures and has experience with the business structure, departments and other employees.

In a small business situation, this is likely to be one individual, but the onboarding process doesn’t need to be just one person. The process could be broken up into different people who are performing different onboarding processes.

Staff Induction Checklist

Staff induction is key to creating a positive working environment and helping employees get settled into their new workplace. We have put together a basic staff induction checklist to give you ideas of what to include in your onboarding staff induction process.

Staff Induction Checklist

Help new team members integrate into their new role.

Start Date

Clarify a start date for both parties.

Manager

Who will the new staff member report to?

Documentation

Have all documentation been completed? New Staff Documentation Checklist

On Arrival Tour

Tour pointing out where everything is and where they will be based.

Remember Toilets, Tea and Coffee making facilities and fire points.

Issue Security Pass

Entry pass, Parking permit

Organisation Overview

Who’s who Structure

Introduction to Team

Internal Contact List – Email and Phone numbers.

Provide Equipement

Essential equipement. laptops, tablets, phones etc

Health & Safety

Health & safety checklist has to be addressed to make working life safe.

Fire Safety training and knowledge

Employee Benefits

Pension Details

Annual Leave entitlements/schedule

Health Cover

Duties & Responsibilities

Clearly outline duties and responsibilities.

Reporting structures

Performance review process

Procedures and Policies

Explain the companies Procedures and Policies

Training

Arrange training that is essential to be able to carry out job.