Job Offer Process Checklist

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Job Offer Process Checklist

Job offer is a formal letter sent once you’ve found the perfect candidate to join your team. 

After you have been through the recruitment process, hiring process and interview process and the best candidates have been selected. You need to make a formal job offer to see if they want the job.

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Finding the right person for the job with a potential backup plan is important if the job offer is turned down.

Job Offer Process Checklist

Formal letter offering the candidate the position.
Verbal Job Offer

Verbal Offer first before you send an official written offer to check they are still interested in the potential.


Formal written job offer letter.

Pre-employment Checks

Job offer is made on the condition that the results of the pre employment checks are satisfactory.

References Professional

Only approach the candidate’s current employer with the candidate’s permission.

Reference Personal

Independent person in a respected position who knows the candidate well.

Time Scale

How long the offer remains open.

Notice Time

How much notice required by current employer.

Start Date

Date employment will start.

Job Location

Confirmation where the job will be based.


Outline basic salary. Total yearly wage.

Also if pay is weekly or monthly.


Employee benefits, pensions, bonuses, profit-sharing, stock options.


Expected working hours and times.


Holiday entitlement or holiday rights is time you are entitled to paid holiday.

Job Role

Job description/Job title – Description of job responsibilities.


Full time/ Part Time / Contract

Probation Period

Allows an employer to terminate an employee if not doing the job to standard.

Terms and Conditions

Any terms and conditions like Qualifications, passing exams and health checks.

Expiration Date

Time the job offer is on the table.

Frequently asked questions
Looking for more info? Here are some things we're commonly asked
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