header image icon - chart

Recruitment Process Checklist

Recruitment Process Checklist 5

Step-by-step guide to the Recruitment process. You want to hire a new employee, and want it to be the right person fulfill the role.


The hiring process can be time-consuming but can be broken down into simple steps. 

Always hire people who share the same values and fit your culture

Recruitment Process

The key to the recruitment process is getting what you want? But you also need to know what you are looking for.

Have a deep understanding of the role you want to fill. This can make the whole process easier and faster and help you successfully fulfill the role.

Ensure candidates have a clear understanding and  goals that the position has when they join, helping them see where they fit within the business.

Recruitment Process

Job Vacancy

Analysis and identify the recruitment need and skills gap within the business.

What skills need strengthening and why?
Can existing team member fill the need?
Plan ahead for future needs, projects and business goals. 

Recruitment Plan: The recruitment goals, hiring timeline, the selection process for the hiring process.

Job Description & Specification

Write a job description and person specification. Attracting the best person for the job starts with a strong detailed job description. 

What characteristics and skills does the job candidate need?
What will the daily responsibilities be?
What are the goals and expectations of the position?

Include the company’s mission and values.

Decide pay and benefit package.

Recruitment Method

How are you going to recruitment for the job?

  • Internal recruitment: Promotion and Training
  • Recruitment Agency
  • Advertising: Newspaper,industry publications, recruitment websites, social media, 
  • Employee referrals and word of mouth
  • Internships and apprenticeships
  • Recruitment events and fairs

Selection Process

Selecting the right candidate by reviewing applications, screening out unqualified applicants, and shortlisting. 

Revisit your job description and the candidate specification to remind yourself what the key points you are looking for.

Now it’s time to ask your top candidates to come for an interview.


Contact time with candidates preparation is key to make sure you get the most out of the time.

Plan out key talking points  including highlights from their CV  and key areas for the role.

Job Offer & Pre Employment Checks

Decisions made!! Now it’s time to make the job offer to the perfect candidate.

Call or email the candidate and offer the position.

Once the candidate confirms they will be accepting the role,  follow up with an official offer letter.

Essential to carry out pre employment checks to confirm background.

Draw up a employment contract.


It time to make sure the new candidate settles into the team and business. The onboarding process is an important part of the recruitment process because you want to make sure they want to stay.

Job Description & Specification

Attracting the right people to apply by giving a detailed description, key responsibilities,  and what the role involves in the job description.

Convey the type of skills and the mindsets that will fit well into the company and flourish in the role in the candidate specification.

Job Recruitment Advertising

So where do you advertise? There are many different ways to gain widespread visibility for job vacancy advertisement. Ranging from job sites, social media, and don’t forget to advertise internally.

Another option is to use a recruitment agency. Recruitment agencies act as a middle man between a company  and candidates. The main role being helping identify qualified people and screen them before putting them forward as a suitable candidate.

Noting the difference between recruitment agencies who serve employers to find suitable candidates to fill vacancies, and employment agencies who serve job seekers.

Related Checklists