Hiring Process Checklist

4 Min Read
Hiring Process Checklist

Hiring Process to find new employees. There are important steps to complete in the hiring process to hire a new employee.

The hiring process is the process of finding, sorting applications, and selecting the possible candidates that fit the job criteria to interview.

The process includes testing candidates, and selecting potential candidates to find the right person for the position.

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What is the hiring process?

The hiring process can be long and tedious or short and easy. Really depends on if you carry out the hiring process internally or externally using a recruitment consultant. But both aim to find the best person for the new job vacancy.

Hiring Process Checklist

This simple step checklist help to ensure that you find the best person for the job.

The process can be a little daunting but we have broken it down into sections so you can get an idea of what to expect.

We’ve outlined all the key stages and what you need to do at each stage to ensure you find the right person for the job.

Hiring Process Checklist

Hiring a new employee.

Determine what type of job vacancy you need filled.

Identify special qualifications, characteristics, and experience required from a potential candidate.

Job Description

Create a job description with list of the skills and responsibilities.


Post job. Determine where will be best to post the job opening.

Advertise internally so current employees can apply and make referrals.

Applicant Screening

Actively review Candidate Specification. Scrutinise CVs and cover letters, to narrow down the job applicants.


Do you need a skills / test assessment? Can they do the job that they claiming they can do?

Pre-Employment Checks

Conducting backgroundpre-employment checks

Criminal recordVerify employment history and eligibility


Arrange interviews and type of interview example: Skype video, telephone, or in the office in person.


Identify the most suitable candidate for the job.

Identify backup candidate.

If no candidates meet the hiring criteria, the hiring process should start over.

Job offer

Telephone, email informal job offer.

Official job offer letter stating the position’s salary, start date, and other any other terms and conditions.

Reference Checks

Professional references should be contacted.

Onboarding Process

New employee onboarding process getting new employees adjusted to new environment.

What are the steps in the hiring process?

Hiring a new member of staff takes time and a number of steps to find the ideal candidate to fill your vacancy.

You need to be clear about what you want in a new member of staff, then communicate that to a recruitment agency that will put their best people forward for the position. This includes assessing candidates through a formal application process, followed by a selection panel that will make a recommendation to you. You then need to make the decision on who to offer the position to. The hiring process below outlines what you need to consider when searching for a new member of staff. 

It is important to have a clear idea of what you want from your new member of staff, as it is the role they will be fulfilling and their impact on the business that you are looking for.

If you do not know what it is you need, then you can’t expect to find someone who does what you require. You may think that a new member of staff will need to be able to manage a budget, or that they should have experience of managing a team, but you will need to define exactly what you are looking for before you start looking.

If you are unsure about what you need, then it may be useful to talk to someone in the industry about what skills they would need to fulfil the role. You could also speak to someone who has already worked in the role and find out what they liked and disliked about their role.

Who is the best person for the job?

Once you have identified what you need from a new member of staff, it is time to think about the people who are best suited to that role. To find out if a candidate is suitable for the role, you need to assess their skills, experience and personality traits.

This may mean going through a number of applications and checking references before making a decision. If you are short-staffed at the time of creating the new position, then you may have to use an agency or recruitment firm to help you out.

How can I find the best person for the job?

Hiring Process Advertising a Job. You will need to advertise the position, interview potential applicants, and finally, make an offer to the person you think is best suited for the job. It’s a time-consuming process, so it’s important to get started early.

The first step is to advertise the position. How can I advertise the position? Using a combination of online and traditional advertising methods, such as newspaper ads, website postings, and flyers. These should be tailored to the job role and local area.

This means listing the job on websites such as LinkedIn or Indeed. You should also post it on job boards or with a recruitment company who will take on the task of finding the best candidates so cutting out one stage of the process.

You can also put an ad in your local paper and/or send out a recruitment email. This is a good opportunity to show off your company’s culture, which is one of the key aspects of any job application.

Describe the working environment and the work you do, what it’s like to work there, and how this fits with the values of your company. Make sure that you have a clear job description for the position. This will help make it easier to screen candidates and ensure that they understand the role fully.

If you’re not sure where to start, ask your human resources team for guidance. Now you’ll need to interview potential applicants.

Screening and Assessing Candidates

.How can I assess my candidate? It’s important to set yourself a time limit for this stage. You don’t want to spend too long on each applicant, but equally, you don’t want to rush through it either.

You should consider a few different factors when deciding whether or not to offer them the job. Your first consideration should be their ability to do the job. Ask yourself: “Can they do the job?” If the answer is no, then it’s time to move on. If the answer is yes, then you should try to find out why they may not be able to do the job.

This will help you to assess how much work experience they have, what their qualifications are, and how well they fit with the company’s culture. If there are any questions about their abilities, you can use the following questions as a starting point.

What is your biggest strength and weakness? How would you describe yourself in one sentence? What are your career goals? What are your hobbies? What are your interests outside of work?

If you feel that you can’t make a decision on their ability to do the job after talking to them, you might want to consider asking someone else to take part in the interview. This person could be a colleague, a friend, or even an employee at another department in your company who doesn’t know the candidate.  

Offer and Negotiate

If you have received multiple applications for a job, it can be difficult to pick the best candidate. The first step is to compare all of the applicants’ skills and experience and determine who has the most potential.

Now you need to negotiate the best offer you can make. You can either ask the candidates to submit their salary expectations, or you can ask what they think a fair salary would be.

Getting the Hiring Process right

The final step is to make sure that you are happy with the person you’ve chosen. Are they suitable for the job? Is this the right person for the role? Will they fit into the company’s culture? These are important questions to ask yourself as you begin the interview process.

If you’re not happy with the person you’ve chosen, then it’s time to make a change. How can I make sure I get the best person for the job?  When looking for a new employee, you want to find someone who will do a good job and fit well into your company’s culture.

This is why it’s so important to advertise the job and interview potential applicants. It will save you time and money, and help to make the hiring process much easier. 

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