You must ask to see the original documents.
- Are the documents are genuine, original and unchanged?
- Do they belong to the same person who has handed them to you?
- Could they be tampered with?
Right to work is an important part of pre employment checks when hiring new employees. You must check that person applying for the job has the right to work in the UK.
There are government penalties for employing illegal worker if you do not carry out right to work checks.
There are a couple of ways to do this:
This can enlighten you about the types of work they’re allowed to do under their visa and identify how long they have the right to work.
Home office right work checklist – An employer’s guide
You must ask to see the original documents.
Time limitation: Do they have a limit on the number hours that can be worked?Students: Ask for evidence of their study and vacation times.
Remember to copy and retain details of academic term and vacation times for the duration which they will be employed
There are genuine reasons why names on documents can be different.
Ask for supporting documents to support the application. Example: marriage certificate or divorce decree.
Make clear copies of ALL documents with a clear indication of when the images were provided so a date documented
Remember to retain copies securely: electronically or in a hardcopy form.
Passports: Copy page with expiry date, nationality, DOB (date of birth), signature, biometric details and photographs. Also any page containing information indicating entitlement (work visa) to remain in the UK.
Biometric Residence Permit: Copy both sides
Other documents suitable for evidence.
Notes: Make sure the copy is clear enough to read.
Any other documents used must be a complete copy.
If right to work has a time-limit you’ll need to recheck documents again when due to expire.
Document the date the checks are made and note when next needs to be completed.
Keep copies throughout the persons employment with a clear record of the date the check was carried out.
They must be stored for 2 years after they leave your employment.
Make sure all personal data is securely safely and follow data protection law and GDPR
What do you do if the person cannot show or produce their documents?
There are many reasons that documents may not be available, but if you’re satisfied, that is because the documents being used for an outstanding appeal, administrative review, or the application is with the Home Office. Contact the Home Office to run a check on immigration employment status.
Once the Home Office is happy with the results of their enquiry, they will send you a ‘Positive Verification Notice’ confirming the right to work. This document must be stored safely.
Employees are the single biggest asset of any business. HR has a key role in supporting employees in their work life cycle and enabling them to thrive, which greatly benefits the business.
Businesses must adhere to various rules and regulations that govern employment relationships. HR compliance is a company’s commitment to ensuring these standards are followed. HR is responsible for ensuring the business meets its legal obligations.
The human resources department is responsible for tracking compliance to prevent costly fines, loss of reputation, lawsuits and other penalties. For this reason, HR professionals must be aware of the different laws a business should abide by.
HR Policies are also known as Human Resource Policies. These policies and procedures are used to safeguard both employer and employee, regulate ways things are done and make sure conform with the law and clarify the rights and obligations of both parties within the employment relationship.
Read More: HR Policies and Procedures
HR Process automation is a way to standardise manual and repetitive tasks, thus enhancing efficiency. Freeing up time for more complex tasks and more employee engagement.
Give you the data to analyse your processes to make changes and improve all human resources tasks, which can then reduce cost and increase productivity.
Read More: Why Automate HR Process
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