Interview Checklist: How to conduct a job Interview?

Checklist to help guide you through the various stages of the interview process
4 Min Read
Interview Checklist: How to conduct a job Interview?

Interview checklist to help you plan your interview process and get the most out of the process and help it be more efficient and effective.

This interview checklist will help guide you through the various stages of the interview process, including preparing for the interview, conducting the interview, and following up after the interview. By following this checklist, you will be able to stay organized and on track throughout the interview process, ensuring that you can evaluate each candidate fairly and effectively.

Additionally, it will help you to ask the right questions and evaluate the answers provided by the candidates, which will enable you to make the best hiring decision. Overall, this checklist will be a vital tool for anyone involved in the interview process, and it will help you to ensure that you are hiring the best candidate for the job.

What is an interview?

An interview is a formal meeting between an employer and a job applicant, where the employer assesses the candidate’s qualifications, skills, and suitability for the position being applied for.

Dictionary definition of an Interview “a meeting of people face to face, especially for consultation.”

The overall goal of the interview is to gather information about the candidate to determine if they are a good fit for the position and the organization. That is why an interview checklist is essential to ensure you don’t miss anything important.

Why Interview process is so important?

Interviews are an essential part of the recruiting process because they provide a valuable opportunity to assess a candidate’s qualifications, experience, and fit for the position and company culture.

First, an interview allows the employer to get a better understanding of the candidate’s qualifications, skills, and experience. This is important because it helps the employer determine if the candidate has the necessary qualifications and experience to perform the job effectively.

Second, an interview allows the employer to evaluate the candidate’s communication and problem-solving skills. This is important because it helps the employer determine if the candidate will be able to work well with others, handle difficult situations and make sound decisions.

Third, an interview allows the employer to evaluate the candidate’s fit for the position and company culture. This is important because it helps the employer determine if the candidate’s values, work style and personality will align with the company’s values, culture and work environment.

Overall, an interview is a key tool that employers use to identify the best candidate for the job, and it is essential for making an informed hiring decision.

Interview Checklist

This interview checklist gives you the basic process you need to consider before you carry out the job interview.

Interview Checklist

Review CV / Resume

Review the resume (CV), cover letter and application before the interview; taking the time to review the information provided will allow you to familiarise yourself with their qualifications and work experience. Also, identify areas they may lack skills but also additional skills that are interesting.

Job Requirements

Before the interview, familiarise yourself with the advert created for the hiring process, recruitment candidate specifications, job description and requirements.

Documents: These are essential documents to have with you during the process to refer to at any time. Also think about having details of job package on offer, like pay, benefits, bonuses and other details you might be asked about

Ensure you can communicate the job requirements and expectations to the candidate clearly.

Law and Discrimination

What questions can you ask in an interview, and what you cant? Different countries will have other discrimination laws, but generally think “Protected characteristics” include things like age, race, disability, religious beliefs, sex, sexual orientation, marriage status, pregnancy and children, and gender reassignment. These are the things you need to consider when interviewing a potential employee.

Gender Pronouns

Gender identity and pronouns. Clarify what has been stated on the application, CV or signed on an email and if not clear, ask. Don’t assume you know someone’s pronouns based on what you see, like clothes style, haircut, body shape, or voice; just ask. How should I refer to you? No one wants to upset or make someone uncomfortable by getting their pronouns wrong, the same way we don’t want to get their name wrong.

Prepare Questions

Create a list of questions to help you understand the candidate’s skills, experience, and qualifications. This could include questions about their work history, previous job responsibilities, and qualifications. Also, address any areas they may be lacking in skills and ask how this can be addressed. Interest in where they would like their career to go moving forward.

Interview Location

Establish a comfortable and professional environment. Ensure the interview space is quiet, private, well-lit, and comfortable for the candidate.


Arrive early and make sure the candidate arrives on time. This will help establish a professional tone for the interview.

Warm Welcome

Nerves can hamper any interview process, so try and put the candidate at their ease. Shake hands and introduce yourself, offer them a coffee and try and introduce them to their surroundings.
Break the ice because it will help both interviewer and the interviewee.


During the interview, listen attentively to the candidate’s responses and ask follow-up questions to understand more about them and their experiences and how they will be an asset to your business/team. How do you feel they would work within the established team? Do they have similar passions?

Note Taking

This is essential because if you carry out several interviews in one day, you might confuse the candidates and their responses. Take notes to keep track of the candidate’s responses to questions and identify critical comments that resonate with your business and the role.


Treat the candidate with respect and professionalism throughout the interview process. Do not try and rush the process.


Allow the candidate to ask you questions about the role and the business.

Ask for Feedback

Be open to feedback from the candidate about the interview process and the job requirements.

Follow up

After the interview, follow up with the candidate to let them know the status of their application and next steps.

All in all, conducting interviews is a critical step in the hiring process, as it helps employers make informed decisions and ensure that they are hiring the right person for the job. Hopefully, this interview checklist will help you perform a great interview and find the perfect candidate.

Checklists and Processes Offer Guides

Here at checkify, we love checklists and processes to ensure essential steps are not missed. Planning and conducting interviews can be daunting as it takes up time and resources, and you are conducting these interviews to find a new team member who needs to be able to perform the tasks you will ask of them.

Every business is made up of numerous tasks and processes to allow it to function. Human resources or HR, as it is commonly known, has many to perform on a daily basis, also ensuring it follows regulations and compliance.

Checkify checklist software allows you to lay out best practices, policies, procedures and processes to use at a click of a button. Guaranteeing every person follows each process in the order it needs to be done and ensures any stage of the process is not missed. Checkify allows you to assign different team members to various tasks ensuring the best person for the job is performing the task.

Managing human resources processes and workflow can be challenging, but Checkify can help you make things run smoothly and reduce the chances of mistakes using checklists.

Hope this Interview checklist has helped you plan your interview but also see how essential checklists and processes are within a business.

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