Employing staff is a huge step and can be rather daunting especially if you are a small business and it is the first member of staff. It is a big decision for any growing small business and can be a rather daunting process.
Additional employees can make a huge difference to a business to have an extra pair of hands. Employing staff can increase productivity, increase skill set and free up the workload to focus on other tasks. But this requires thinking about because there can be negatives as well as positives.
Employing staff brings other responsibilities like additional costs and legal responsibilities as an employer.
Consider whether you really need to employ staff or recruit an additional employee, and how you plan on employing them?
Employing staff can be done in a number of ways:
Permanent, full time or fixed-term employees: Employed – You are responsible for paying tax, insurance, pension, paid holiday, sick pay and maternity /paternity.
Part-Time: Employed – Work fewer hours than a full-time person to be classed as part-time.
Casual employees: Temporary Employed – People occasionally do work they don’t have to accept the offer – they only work when and if they want to.Terms like ‘casual staff’, ‘freelance’, ‘zero hours’, or something similar.
Apprentices or Trainees: Employed – A employee combing working alongside experienced staff to gain job-specific skills alongside studying.
Agency staff: Hired Staff – Temporary agency staff through agencies you pay the agency for the staff they supply.
Contractors, subcontractors and Freelancers: Hired Staff Self Employed – for a fixed-term contract. There is usually a start and ends date or set requirement for instance completion of a specific task.
Hiring your very first employee is so exciting but, it also comes with a lot of responsibility. Knowing you need to generate enough money every month to make sure you can pay the wages, provide equipment and have time or the budget to provide any training needed.
Along with that, you’ll also have a number of legal obligations set out by the government.
Wages: How much are you going to pay and how often will you pay?
Remember it must be at least the UK national minimum wage.
Confirm employees have the right to work within the United Kingdom.
Prove right to work information.
Checking the job applicant’s right to work information
There is the civil penalty if you employ illegal workers and do not carry out the correct right to work checks.
Check the criminal record of the person applying for a job.
Are you in an industry that requires CRB / DBS Check to operate?
CRB: Criminal Records Bureau ( Now changed to DBS)
DBS: Disclosure and Barring Service
Government Disclosure and Barring Service
Basic DBS Check ‘basic disclosure’ of criminal records
Employers’ liability (EL) insurance offers protection against any compensation claims from employee injury or illness which has occurred as a result of their work.
The policy must cover for a minimum of £5 million and from an authorised insurer.
NOTE: Fines are £2,500 for every day you are not properly insured.
Employment contract is an agreement between both employee and employer setting out terms and conditions of employment.
Written statement of employment
Register as an employer on HMRC Portal
This needs to be done before paying an employee to get PAYE ( Pay as You Earn) reference number.
Each month you will have to calculate income tax and National Insurance Contributions (NICs)
Workplace Pension Scheme: Do you need to automatically enrol your staff?
Pension scheme: You pay (minimum) 1% towards the workplace pension and the employee pays 0.8% from their salary.
As a small business and employer, you have a number of responsibilities to your staff.
Looking for help with the recruiting process with having a number of checklists that might help you in your process.
Pre Employment Checklist, Job Offer Process Checklist, Recruitment Candidate Specification Checklist, Job Description Checklist, Job Vacancy Advertisement Checklist, Hiring Process Checklist and Employee Onboarding Process Checklist.
Employment contract checklist, Staff induction, New Employee Health & Safety checklist, Staff documentation checklist,
Other HR policies you need to think about.
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The human resources department is responsible for tracking compliance to prevent costly fines, loss of reputation, lawsuits and other penalties. For this reason, HR professionals must be aware of the different laws a business should abide by.
Read More: HR Compliance: Comply with Laws, Rules and Regulations
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Read More: HR Policies and Procedures
HR Process automation is a way to standardise manual and repetitive tasks, thus enhancing efficiency. Freeing up time for more complex tasks and more employee engagement.
Give you the data to analyse your processes to make changes and improve all human resources tasks, which can then reduce cost and increase productivity.
Read More: Why Automate HR Process