Employing Staff: Responsibilities as an Employer Checklist
Employing staff is a huge step and can be rather daunting especially if you are a small business and it is the first member of staff. It is a big decisions for any growing small business and can be a rather daunting process.
Additional employees can make a huge difference to a business to have a extra pair of hands. Employing staff can increase productivity, increased skill set and free up workload to focus on other tasks. But this requires thinking about because there can be negatives as well as the positives.
Employing staff brings other responsibilities like additional costs and legal responsibilities as an employer.
Consider whether you really need to employ staff or recruit an additional employee, and how you plan on employing them?
Employing Staff Different Options Available
Emplying staff can be done in a number of ways:
Permanent, full time or fixed-term employees: Employed – You are responsible for paying tax, insurance, pension, paid holiday, sick pay and maternity /paternity.
Part-Time: Employed – Work less hours than a full-time person to be classed as part time.
Casual employees: Temporary Employed – People occasionally do work they don’t have to accept the offer – they only work when and if they want to.Terms like ‘casual staff’, ‘freelance’, ‘zero hours’, or something similar.
Apprentices or Trainees: Employed – A employee combing working alongside experience staff to gain job-specific skills alongside studying.
Agency staff: Hired Staff – Temporary agency staff through agencies you pay the agency for the staff they supply.
Contractors, subcontractors and Freelancers: Hired Staff Self Employed – for a fixed-term contract. There is usually a start and ends date, or set requirement for instance a completion of a specific task.
Hiring Employees Responsibilities
Hiring your very first employee is so exciting but, it also comes with a lot of responsibility. Knowing you need to generate enough money every month to make sure you can pay the wages, provide equipment and have time or the budget to provide any training needed.
Along with that you’ll also have a number of legal obligations set out by the government.
Employing Staff in UK Legal Checklist
CRB / DBS Check
Check criminal record of the person applying for a job.
Are you in an industry that requires CRB / DBS Check to operate?
CRB: Criminal Records Bureau ( Now changed to DBS)
DBS: Disclosure and Barring Service
Basic DBS Check ‘basic disclosure’ of criminal records
Employers Liability Insurance
Employers’ liability (EL) insurance offers protection against any compensation claims from employee injury or illness which has occured as a result of their work.
The policy must cover for a minimum of £5 million and from an authorised insurer.
NOTE: Fines are £2,500 for every day you are not properly insured.
This needs to be done before paying an employee to get PAYE ( Pay as You Earn) reference number.
Each month you will have to calculate income tax and National Insurance Contributions (NICs)
Workplace Pension Scheme: Do you need to automatically enrol your staff?
Pension scheme: You pay (minimum) 1% towards the workplace pension and the employee pays 0.8% from their salary.
As an small business and employer you have a number of responsibilities to your staff.
Looking for help with the recruiting process with have a number of checklists that might help you in your process.
Pre Employment Checklist, Job Offer Process Checklist, Recruitment Candidate Specification Checklist, Job Description Checklist, Job Vacancy Advertisement Checklist, Hiring Process Checklist and Employee Onboarding Process Checklist.
Other HR policies you need to think about.
Compliance is a critical aspect of any successful business and HR is one of the key players. Every organisation must
What does HR do? What are HR responsibilities within a business? We all know its important department but do you